Privacy Policy

When you make a booking:

The Fox and Hounds collects information such as:

•full name

•contact telephone number

•e-mail address (used for booking confirmation and post-dining feedback emails)

•billing information may be taken for deposits (large parties/ special occasions)

•company name

•dietary requests

•marketing preferences (whether you opt-in or opt-out)

When you dine at The Fox and Hounds:

•full name/ email address and date of birth to subscribe to our mailing list

•current and past restaurant reservation details

When you access our website:

There is “Device Information” about your computer hardware and software that is automatically collected by The Fox and Hounds. This information can include:

•device type (e.g. mobile, computer, laptop, tablet)


•operating system

•IP address

•browser type

•browser information (e.g., type, language, and history)

•domain names

•access times


•referring website addresses

•other data about your device to provide the services as otherwise described in this policy.

Location information:

If you use our website, we may receive your generic location.


You may submit your CV if you’re interested in working for us to

This information may include:

•personal details

•employment details


•salary history

•other relevant details

We will use this information to assess your application. We may also keep it in our records for future reference. Please get in contact if you would no longer like us to hold your records at

How is your information used?

Our use of your personal data will always have a lawful basis, either because it is necessary to complete a booking, because you have consented to our use of your personal data (e.g. by subscribing to our mailing list), or because it is in our legitimate interests. 

We require the information outlined in the previous section to understand your needs and provide you with a better service, and in particular for the following reasons:

•Internal records and reports.

•Send you emails regarding your reservation (booking confirmation and post-dining feedback).

•Improve our products and services.

•Send marketing emails if you have opted in to receive them.

•We may use the information to customise the website according to your interests.

Who has access to your information?

We will not sell, distribute, or lease your personal information to third parties. Any personal information we request from you will be safeguarded under current legislation.

We will only share your information with companies if necessary to deliver services on our behalf.  For example service providers (e.g. ResDiary for the provision of online bookings).

How and where do we store data?

We only keep your personal data for as long as we need to / 18 months in order to use it as described in this privacy policy, and/or for as long as we have your permission to keep it.

For reservations taken through ResDiary software (our booking diary), your data will only be stored in the UK.

ResDiary data is stored securely in data centres managed by Rackspace.


We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

Your choices

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent and have subscribed to our mailing list. We will not pass your details to any third parties for marketing purposes unless you have expressly permitted us to. Furthermore, you can change your marketing preferences at any time by contacting us by email on or have clicked the link to unsubscribe.

You have a right to request a copy of the personal information that The Fox and Hounds holds about you and have any inaccuracies corrected. Any such requests should be made to this email address:

You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it. We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will, therefore, be retained for the following periods (or its retention will be determined on the following basis):

All data will be kept on ResDiary for 18 months and customers will be prompted after this period of time to opt in again. 


Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our Site.

Use of ‘cookies’

Like many other websites, we use cookies. We use them to help you personalise your online experience.

A cookie is a text file that is placed on your hard disk by a web page server which allows the website to recognise you when you visit. Cookies only collect data about browsing actions and patterns, and do not identify you as an individual.
We use cookies for the following purposes

•Authentication, personalisation and security: cookies help us verify your account and device and determine when you log in, so we can make it easier for you to access the services and provide the appropriate experiences and features. We also use cookies to help prevent fraudulent use of login credentials.

•Performance and analytics: cookies help us analyse how the services are being accessed and used, and enable us to track the performance of the services. For example, we use cookies to determine if you viewed a page or opened an email. This helps us provide you with information that you find interesting. We also use cookies to provide insights regarding your End Users and your sites’ performance, such as page views, conversion rates, device information, visitor IP addresses, and referral sites.

•Third Parties: Third Party services may use cookies to help you sign into their services from our services. We also may use third-party cookies, such as Google Analytics, to assist with analysing performance. Any third party cookie usage is governed by the privacy policy of the third party placing the cookie.

•Opting Out: You can set your browser to not accept cookies, but this may limit your ability to use the services.

Our Site may contain links to other businesses’ websites. Please note that we have no control over how your data is collected, stored, or used by other external websites and we advise you to check the privacy policies of any such websites before providing any data to them.

What happens if our business changes hands?

We may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part. The new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. [When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.]

Restaurant groups

We may share your information (such as meal or seating preferences and special occasions) with other restaurants in the same restaurant group. This is to enhance the hospitality experience that we, The Sussex Pub Company, provide you with when you dine with us (such as, trying to seat you by a window, if you previously expressed a preference for window seating) (“customised service”) and to improve our table and shift planning.

In addition to providing you with more customised service, we may, as permitted by applicable law, share your information with our restaurant affiliates to support operations, such as to perform analytics, tailor marketing to you, support a loyalty program that you have chosen to participate in, and improve services.

For more information, please feel free to contact us at:

Changes to this statement

The Fox and Hounds will occasionally update this Privacy Policy to reflect company and customer feedback. We encourage you to periodically review this statement to be informed of how we are protecting your information. This policy was last updated in May, 2018.

Contact Information

The Fox and Hounds welcomes your comments regarding this Privacy Policy. If you believe that we have not adhered to this Privacy Policy, please contact the management team at The Fox and Hounds at We will aim to use commercially reasonable efforts to promptly determine and remedy the problem.

Where we are

The Fox & Hounds
West Sussex
PO18 9LL

Telephone: 01243 575246

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Opening Hours
  • Closed
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