When you make a booking:
The Fox and Hounds collects information such as:
•contact telephone number
•e-mail address (used for booking confirmation and post-dining feedback emails)
•billing information may be taken for deposits (large parties/ special occasions)
•marketing preferences (whether you opt-in or opt-out)
When you dine at The Fox and Hounds:
•full name/ email address and date of birth to subscribe to our mailing list
•current and past restaurant reservation details
When you access our website:
There is “Device Information” about your computer hardware and software that is automatically collected by The Fox and Hounds. This information can include:
•device type (e.g. mobile, computer, laptop, tablet)
•browser information (e.g., type, language, and history)
•referring website addresses
•other data about your device to provide the services as otherwise described in this policy.
If you use our website, we may receive your generic location.
You may submit your CV if you’re interested in working for us to firstname.lastname@example.org
This information may include:
•other relevant details
We will use this information to assess your application. We may also keep it in our records for future reference. Please get in contact if you would no longer like us to hold your records at email@example.com
How is your information used?
Our use of your personal data will always have a lawful basis, either because it is necessary to complete a booking, because you have consented to our use of your personal data (e.g. by subscribing to our mailing list), or because it is in our legitimate interests.
We require the information outlined in the previous section to understand your needs and provide you with a better service, and in particular for the following reasons:
•Internal records and reports.
•Send you emails regarding your reservation (booking confirmation and post-dining feedback).
•Improve our products and services.
•Send marketing emails if you have opted in to receive them.
•We may use the information to customise the website according to your interests.
Who has access to your information?
We will not sell, distribute, or lease your personal information to third parties. Any personal information we request from you will be safeguarded under current legislation.
We will only share your information with companies if necessary to deliver services on our behalf. For example service providers (e.g. ResDiary for the provision of online bookings).
How and where do we store data?
For reservations taken through ResDiary software (our booking diary), your data will only be stored in the UK.
ResDiary data is stored securely in data centres managed by Rackspace.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent and have subscribed to our mailing list. We will not pass your details to any third parties for marketing purposes unless you have expressly permitted us to. Furthermore, you can change your marketing preferences at any time by contacting us by email on firstname.lastname@example.org or have clicked the link to unsubscribe.
You have a right to request a copy of the personal information that The Fox and Hounds holds about you and have any inaccuracies corrected. Any such requests should be made to this email address: email@example.com.
You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it. We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will, therefore, be retained for the following periods (or its retention will be determined on the following basis):
All data will be kept on ResDiary for 18 months and customers will be prompted after this period of time to opt in again.
Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our Site.
Use of ‘cookies’
A cookie is a text file that is placed on your hard disk by a web page server which allows the website to recognise you when you visit. Cookies only collect data about browsing actions and patterns, and do not identify you as an individual.
•Opting Out: You can set your browser to not accept cookies, but this may limit your ability to use the services.
Our Site may contain links to other businesses’ websites. Please note that we have no control over how your data is collected, stored, or used by other external websites and we advise you to check the privacy policies of any such websites before providing any data to them.
What happens if our business changes hands?
In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. [When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.]
We may share your information (such as meal or seating preferences and special occasions) with other restaurants in the same restaurant group. This is to enhance the hospitality experience that we, The Sussex Pub Company, provide you with when you dine with us (such as, trying to seat you by a window, if you previously expressed a preference for window seating) (“customised service”) and to improve our table and shift planning.
In addition to providing you with more customised service, we may, as permitted by applicable law, share your information with our restaurant affiliates to support operations, such as to perform analytics, tailor marketing to you, support a loyalty program that you have chosen to participate in, and improve services.
For more information, please feel free to contact us at: firstname.lastname@example.org.
Changes to this statement